0844 686 8350

Meet your brilliant new Back Office Manager

Evertime is the most complete, end-to-end contractor Pay&Bill solution available, managing your entire back office activities in the cloud.


 Watch the video to see how Evertime can
revolutionise your Back Office efficiency.



Total Security

Totally secure with everything you need for everyone you place.

Faster Invoicing

Rapid sales invoice generation, reducing debtor payment terms and finance costs.

Grows With You

Scalable growth without any increase to fixed overheads.

Quick Set Up

Quick and easy deployment across your team.

Save Time

Significantly reduces time spent on administrative duties in Back Office.

Intuitive System

Easy to use for you and your contractors


Customer Testimonials

  • It is a feature rich system that automatically updates from our front office software every hour. The implementation of Evertime has been a huge success. The deployment of the software over our business went smoothly and according to plan. It has certainly transformed our back office and freed up valuable time within the business.

    Operations Director, Rethink Group

  • Our contractors love the easy use of Evertime. The automatic notifications are really helpful and are valued by both our contractors and clients. Overall, it’s a great system!!

    Lynx Recruitment Ltd
  • We were looking for a robust, workable online timesheet solution, that was reliable, integrated with our ATS (Bullhorn) and would deliver tailored solutions for our operational requirements. Our ultimate objective was to reduce cost and time spent on back office activities. With Evertime we have achieved this.

    Operations Director, Rethink Group

  • Evertime has streamlined our pay & bill processes considerably. The result is a more efficient and professional service for our clients and candidates as well as time and cost savings for my team.

    Finance Director, Red Snapper Group

Want to find out more?

Book a Demo Or call our friendly team now on
0844 686 8350

10 Winning Features

Brilliant Usability & Flexibility

Evertime is much more than an online timesheet portal. Evertime provides full online contractor submission of timesheets, expenses and receipts, with approval by client managers from secure email link. But it can also offer a fax or scan back option either partially online or fully manual to suit individual needs for times where full online approval isn’t practical.

Whichever method you choose, Evertime automatically matches all supporting contractor documentation to Sales Invoices for delivery to clients, either by email or printed and posted.

Automatic Invoices – Exactly How Your Clients Want Them

With timesheets approved, sales invoices are generated and delivered to clients either by email or post. With a variety of invoice aggregation methods available, invoices are always presented in exactly the way your clients require.

And Evertime keeps track of delivery to confirm that invoices have actually been emailed or printed for posting.

Your Brand Here

Evertime can be branded with your agency’s identity to give your candidates and customers a seamless, positive experience of interacting with your company.

Everything in the Cloud – Safe Forever

Evertime can provide a truly paperless, secure system. Even with hundreds of manual timesheets coming into the office, not one of them needs to be printed in order to be processed by Evertime’s unique ‘Side by Side’ document viewer.

It’s the same for all candidate documents. Payslips, tax forms, proof of ID and certificates can all be processed and stored against a candidates record online to keep forever.

Payroll Performance

Evertime is fully integrated with Sage Payroll, with all relevant data automatically updated in Sage without any re-keying of information. Sage is used as the payroll calculator with all data pushed back to Evertime for payslip delivery and reporting.

Management Reports Anytime, 100% Accurate Everytime

The cornerstone of any agency is the Margin Report. Evertime reports can be analysed by candidate, client, consultantdivision or branch. Placements that have been split between more than one consultant can easily be presented on the margin report with allocated margin splits. On costs of PAYE contractors – such as holiday pay, employers NI and where applicable, employers pension – are all included.

Automatic AWR & Holidays

Evertime automatically handles the 12 count and is easily reportable. Holidays are accrued at the parity rate and automatically pay comparable weeks from week 13.

Evertime offers both acceptable methods of handling holiday accrual, either the ‘Days’ method, with an average daily pay calculated over last 12 weeks worked, or on the fund method.

Pensions Compliant

Evertime uses the pensions module developed by Sage to offer a fully compliant and trusted method of dealing with the auto-enrolment legislation.

Seamless Front Office Integration

Evertime can be fully integrated with your front office system and pull data as and when required. Alternatively, data such as candidate/client and placements or bookings can be achieved manually via the easy to use user interface.

Credit Control and Sales Ledger Management

Evertime offers a full sales ledger management module where client receipts can be processed, actions and notes marked against invoices and set with follow up dates. Credit limits can be set and amounts due are easily visible giving credit controllers all the tools needed to effectively manage the sales ledger and improve cashflow. Statements and copy invoices with supporting documentation can be easily produced and emailed directly from the system, or simply printed for posting.

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